Information on Data Protection in the Application Process

1. Data Protection at d-fine
It is important to us to protect your personal data. Therefore we wish to inform you about the data protection regulations of our company. d-fine processes your personal data only within the respectively applicable data protection regulations, especially with regard to the European General Data Protection Regulation (GDPR). All d-fine employees are obligated to comply with the data protection regulations, also after termination of the employment with d-fine.
In the following we provide information on the type, scope and purpose of collection and usage of your personal data in the application process as well as your rights.


2. Controller
Controller as defined by the General Data Protection Regulation is the group’s holding company d-fine GmbH, An der Hauptwache 7, 60313 Frankfurt/Main, Phone: +49 69 90737-0, E-Mail: info@remove-this.d-fine.de 


3. Purpose
Your personal data which you supply to us in the context of your application is processed by d fine in order to process your application as well as, where applicable, to process your onboarding as an employee.
d-fine guarantees the confidential treatment of your personal data and ensures the protection of your data by suitable organisational and technical measures according to the respectively applicable data protection regulations.


4. Providing of data; Automated decision making
There is no legally or contractual binding obligation to provide your personal data. However, in order to take part in the application process and, where applicable, onboarding process the providing of your data is necessary in order to compare your qualifications to the requirements of the position and, where applicable, to start the onboarding process.
No automated decision making, e.g. profiling and automated comparison, is in use.


5. Recipients; Transfer and usage of personal data 
Access to your personal data is granted to employees of the human resources department of d fine. Furthermore individually selected employees, executives and CEOs are granted access in the context of the application process as well as the project staffing process (applicable to consulting applicants only). The access to your personal data is provided individually by the human resources department only to the necessary group of people and only for the necessary amount of time.
Your data is processed in Germany as well as the country of the position which you applied to. An adequacy decision of the European commission concerning the processing of data within the d fine AG (Switzerland) is given.

All data is stored on servers of our IT-provider d.vinci HR-Systems GmbH in Hamburg (Germany).


6. Period for which data will be stored; Erasure
After termination of the application process your data will be stored for the period of six months. After six months all personal data will be deleted.
Provided that you sign a work contract with d fine, your data will be stored in the recruiting system for two years in order to guarantee a smooth onboarding process and to transfer your data to the HR System.


7. Rights of the data subject
On request we will inform you about which of your personal data is being stored. Furthermore you may exercise the following rights:
Rectification, erasure, restriction of processing, objection to processing, data portability as well as  lodging a complaint with a supervisory authority.
If you have given explicit consent to the processing of your personal data you may withdraw this consent at any time. The legitimacy of the processing before a withdrawal remains unaffected.


8. Cookies
The recruiting system stores cookies on your computer in order to facilitate navigation. These are temporary cookies (session cookies) only which will be deleted automatically when the browser window is closed.


9. Contact
If you have any questions or comments concerning the data protection regulations at d-fine please do not hesitate to contact us. For any questions on the processing of your personal data, your right of access, rectification of inaccurate data, restriction of data processing, data erasure, the withdrawal of consent or any other questions concerning data protection in the application process, please contact:
d-fine GmbH, An der Hauptwache 7, 60313 Frankfurt/Main, Phone: +49 69 90737-555, Fax: +49 69 90737-200, E-Mail: careers@remove-this.d-fine.de

The data protection commissioner can be reached at: datenschutzbeauftragter@remove-this.d-fine.de